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Our aim is to be clear and transparent in how we collect, use and protect your personal data.
This page contains information about privacy and data protection when using our website, receiving communications or applying for jobs. For information about privacy and confidentiality when using Brook services, please view our page on privacy and confidentiality.
On this page
Brook Young People (hereinafter referred to as Brook) is committed to protecting the personal data that we collect and process.
Brook provides free and confidential sexual health information, contraception, pregnancy testing, advice and counselling, testing and treatment for sexually transmitted infections and education programmes.
Brook believes that everyone is supported to live healthy lives, free from inequality and strengthened by fulfilling relationships.
We collect and use personal data to ensure that we can manage our relationships with our supporters and partners, and to better understand how we can meet and exceed our stakeholders’ expectations. This allows us to provide relevant information, services, news and helps us fundraise more efficiently and effectively.
We will update this policy from time to time without notice to you, so please check it regularly.
If you have any questions about any of our privacy policies, please contact our Data Protection Officer by telephone on 0151 207 4000 (ext. 218), by email to email@example.com or by post to Brook, PO Box 78732, London EC2P 2TA.
Brook adheres at all times to data protection legislation, currently DPA (Data Protection Act) 2018 and UK GDPR (General Data Protection Regulation), which provide the following rights for individuals:
You can read more about your data rights on the Information Commissioner’s website.
This statement outlines our policies for ensuring these rights are met and maintained. If you have any concerns or questions relating to your rights regarding personal data, please contact us on firstname.lastname@example.org.
Brook obtains personal information when, for example, you complete an online form to sign up to our newsletter, apply to become a volunteer, take part in an event, download resources, make a donation, book education, training or consultancy services, or register to Brook Learn.
We collect information about all visits made to Brook websites. This information will not identify you. It includes when you view or interact with any of our content or watch a video on YouTube.
We may obtain some information from publicly available sources such as Companies House, newspaper articles or public posts on social media such as Facebook and LinkedIn. If we do this we will contact you within one month to provide you with privacy information and to inform you why we have processed your data.
If you support us, for example make a donation, volunteer, register to fundraise, sign up for an event we will mainly use your information to:
Tools may be used to improve the effectiveness of Brook’s communications with you, including tracking whether you open the emails we send you and which links you click within a message.
We will also use your anonymised data and feedback to produce reports and monitor usage of our websites and content.
You can opt out of your data being used for profiling and wealth screening techniques by contacting the Data Protection Officer.
We continuously review records of supporters and volunteers to ensure your data is as accurate as possible and always appreciate it if you let us know if your contact details change.
We are committed to protecting your data and therefore it will never be disclosed to external organisations other than to those acting as agents and data processors carrying out work on our behalf, or when obliged to do so by law. Where we enter into a relationship with an external party, any such arrangements will be subject to a formal agreement between Brook and that organisation to protect the security of your data. They only act under our instructions and we maintain full responsibility for your data.
We may include links to third party websites, plug-ins and applications. We do not control these third party websites and are not responsible for their privacy statements. When you use these third party services we encourage you to read the privacy notice of every website you visit.
Such third parties may include:
If you attend one of our training courses, we may be asked to share your name with the organisation that asked us to deliver the course. This is only so they know who attended or not.
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email the Data Protection Officer on email@example.com or write to us at Data Protection Officer, Brook, PO Box 78732, London EC2P 2TA.
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information that you think is inaccurate.
If you do not want to receive any further information about Brook and would like us to remove your name from our mailing list, please contact us to let us know. Please address all your requests, by email or mail, to our Data Protection Officer. To help us locate any personal information about you (or in case we need to get in touch with you to obtain further information to help us locate your records) please include your full name, email and postal address and telephone number with your request.
We aim to ensure that there are appropriate, physical, technical and managerial controls in place to protect any personal information you may provide to us and our network is protected and monitored. Within our offices all of our employees receive training on handling data securely.
Where we use external companies to collect or process data on our behalf we carry out comprehensive checks on them before we work with them and ensure that contracts are in place that set out our expectations and requirements. Despite all of our precautions no data transmission over the internet can be guaranteed to be 100% secure. So, whilst we will always strive to protect your personal information, we cannot guarantee the security of any information which you disclose to us and so wish to draw your attention that you do so at your own risk.
We will hold your personal information on our systems for as long as is necessary for the relevant activity. If you request that we stop sending you marketing materials we will keep a record of your contact details and appropriate information to enable us to comply with your request not to be contacted by us, we won’t keep any information that we don’t need.
If you have any queries about this policy or any complaints with regard to the administration of the policy please contact our Data Protection Officer.
The personal information we collect from you online is stored by us on databases protected through access controls, firewall technology and other appropriate security measures. However, such security measures cannot prevent all loss, misuse or alteration of personal information and we are not responsible for any damage or liability relating to such incidents.
If you feel we have not dealt with your complaint sufficiently you have the right to contact the Information Commissioner’s Office, who are the supervisory authority in the UK:
We use various technologies to understand how people use our website in order to make improvements and to improve your experience using it. All data collected by cookies and analytical tracking is anonymous so we cannot identify you and cannot track your use of our clinical services.
We use Google Analytics cookies to collect information about how users use the website and to improve the website. Google Analytics collects information in an anonymous form and will not allow us to identify you or collect any personal information about you.
Our website also uses Google Signals which helps us see how people interact with the website across browsers and devices. This only applies if you have Ads Personalisation turned on in your Google account. Google Signals collects data on which device you use to access the website during different sessions. This data is kept for a maximum of 26 months and is anonymous so we cannot identify you. You can opt out of the Google Analytics Advertising Features, including Google Signals through your Google Ads settings, Ad Settings for mobile apps or Google Analytics Opt-Out Browser Add-on. For more information on the privacy practices of Google, please visit the Google Privacy & Terms webpage.
If you choose to block all cookies, our website might not work properly and you might not be able to use or access many of the services we offer including videos on our website.